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+--- Thread: Ways to Export Microsoft 365 Outlook Mailboxes to PST (/showthread.php?tid=2126)
Ways to Export Microsoft 365 Outlook Mailboxes to PST - AlbertTaylor - 12-08-2025
Exporting Microsoft 365 (Office 365) Outlook mailboxes to PST files is a common requirement for backup, compliance, and migration purposes. Users often ask in forums about the safest and most efficient ways to do this.
1. Using Microsoft’s Native eDiscovery Method:
Microsoft 365 includes an eDiscovery export option via the Security & Compliance Center. While it’s free, it requires admin permissions and involves multiple steps, which can be complex for non-technical users. Additionally, it’s time-consuming for large mailboxes.
2. Using Outlook’s Import/Export Feature:
You can configure the Microsoft 365 account in the desktop version of Outlook and use the built-in Import/Export wizard to save mailbox data to a PST file. This method is suitable for small mailboxes but not practical for large-scale exports or multiple accounts.
3. Using Third-Party Professional Tools:
Many IT professionals prefer third-party solutions for speed, automation, and advanced features. For example, Shoviv Office 365 Backup Tool allows users to securely export Microsoft 365 mailboxes to PST without manual complexities. It supports multiple mailboxes, incremental backup, scheduling, and selective export options, making the process efficient and reliable.
While native methods work for occasional exports, they can be slow and complex. Professional tools like Shoviv’s Office 365 Backup Tool offer a user-friendly interface, high-speed processing, and advanced control over the export process—making them a preferred choice in many IT environments.
Has anyone here tried the Shoviv tool or similar solutions for exporting PSTs from Microsoft 365? How was your experience?